Package for M EVENTS

PARTIAL WEDDING COORDINATION SERVICE

PRE‐WEDDING TASKS (at least 4 months before the wedding)

      >  Conceptualization

·         Schedule a formal meeting to discuss in detail the final concept/ theme. It is expectedthat the client has the complete concept/ wedding theme they prefer. M Events may suggest/ make recommendations in terms of the feasibility of the concept.

·         Logistics

·         Client to turnover final reservation details of the church, hotel, and reception venue to M Events. M Events will conduct ocular inspections and assist in coordinating with the venues the final setup details as per client’s requirements. Marriage documents required from the church will be handled directly by the client.

·         Recommend at least two (2) to three (3) suppliers that best fit the client’s reception concept and requirements

·         Submit and manage wedding budget including cost analysis from the list of suppliers

·         Assist the client in making payments to contracted suppliers, which shall include safekeeping of original or copy of contracts and receipts of payments.

·         Constant coordination and management of contracted suppliers

·         Create and manage wedding timeline; ensure punctual and proper implementation of schedule and tasks

·         Wedding rehearsals will be upon request of the client and will be counted as one (1) personal meeting with M Events. Meals for the entourage will be provided by the client, if applicable. 

          > Invitation

•       Optional: Distribute invitations via courier and RSVP. Additional charges are further stipulated in the Terms and Conditions below.

ON‐THE‐DAY WEDDING TASKS

      >  At the Hotel/Preparation Site

•       Ensure the arrival of expected suppliers at the hotel and their delivery of requirements.

•       Implementation of wedding timeline.

•       Secure all bridal accessories (rings, coins, arrhae, pillow, cords, matches & veils, offerings, etc.) and transport to church/ceremony

•       Attend to the needs of the bride and the groom (bridal assistant and groom assistant)

•       Supervise and facilitate food distribution to the bridal party and other suppliers

      >  At the Church/Ceremony

•       Check ceremony set‐up and seating arrangements of entourage/sponsors, parents, bridal pews, musicians, set‐up of matrimonial candles (if applicable). Coordinate with church coordinators on ceremony and layout

•       Check and follow up suppliers’ arrival and delivery of requirements (if applicable)

•       Organize the processional and recessional of the whole entourage with due permission from the church

•       Distribute ceremonial items accordingly:

*  Cord, veil, and matches to Secondary sponsors

*  Ring/ arrhae pillows and bible to bearers

*  Flowers, corsages, and boutonnieres to the entourage

*  Misalettes to principal sponsors and guests

•       Assist readers, lectors, offerors during the ceremony (if applicable)

•       Supervise proper implementation of special effects, music, lights, ventilation, flowers, and other logistical concerns

•       Collect all ceremonial items after the ceremony

•       Distribution of rose petals/poppers to guests for the couple’s exit, with due permission from the church

•       Make sure that the bridal party and family are where they need to be for pictures both before and after the ceremony

      >  At the Reception

•       Supervise the entire set up. Check and follow up suppliers’ arrival and delivery/ implementation of requirements with accordance to the approved wedding timeline

•       Check arrival of musicians, entertainers, and hosts

•       Check audio‐visual presentations and conduct a quick technical run through before the start of the reception

•       Ensure style and presentation from caterers and event stylists (if applicable); make sure that the food is on time and is still hot before serving

•       Ensure that all items from the client have been turned over to M Events during the preparations in the morning (e.g. wine, souvenirs, AVPs, props, etc.)

•       Supervise distribution meals for all suppliers; ensure that everyone gets to eat without disrupting the program

•       Orient the hosts regarding the final program flow to ensure a smooth flow and maintain timing of each event

•       Handle Registration/receiving of guests and obtaining guests’ signatures in the guest book

•       Oversee gift table and number every gift upon receipt for monitoring

•       Supervise implementation of the program (no awkward silences in between)

•       Assist in the distribution of souvenirs to sponsors and guests

•       Monitor services to ensure each supplier complies with the agreed contract

•       Supervise distribution of leftover food, Wedding Cake and other items as requested by client

•       Ensure that all balance payments to suppliers are settled. Coordinate with the person incharge of payments for suppliers and assist in signing acknowledgment receipts

•       Turnover of all logistics used at the Church/Ceremony and Reception, including gifts collected during the guests’ registration and all extra items at the end of the night such as extra favors, menus, programs, place cards, etc.